How Much Does Event Planning Cost in Kuala Lumpur? Complete 2026 Pricing Guide for Malaysia

Sharvin Sivakumar
2 days ago
3 min read

One of the most common questions businesses and couples ask online is:

“How much does event planning cost in Kuala Lumpur?”

If you’re organising a corporate event, gala dinner, awards night, or product launch, understanding pricing helps you plan your budget properly, and avoid surprises.

In this guide, we’ll break down:

Average event planning costs in KL
What affects pricing
Sample budget ranges
What’s usually included
How to get the best value for your money
Why companies choose Gouden Riche Events

Average Event Planning Costs in Kuala Lumpur

Event pricing in KL varies depending on scale, technical requirements, and production level.

Here’s a realistic overview:

🔹 Small Corporate Events (30–80 pax)

RM5,000 – RM15,000

Usually includes:

Basic sound system
Simple lighting
Small stage or platform
On-site technician

Suitable for meetings, internal company events, or small launches.

🔹 Medium Corporate Events / Product Launches (80–200 pax)

RM15,000 – RM40,000

Typically includes:

Professional sound system
Lighting setup
Stage with skirting
Medium LED screen
Technical crew
Event coordination

Perfect for brand activations and corporate dinners.

🔹 Gala Nights & Awards Events (200+ pax)

RM40,000 and above

Often includes:

Custom stage design
Large LED wall
Full lighting production
Wireless microphones
Special effects
Show caller & technical director
Full production crew

These are high-impact events where presentation matters.

At Gouden Riche Events, every quotation is customised, so you only pay for what you actually need.

What Affects Event Planning Costs in Malaysia?

Several factors influence your final price:

✅ Venue Size & Type

Ballrooms, outdoor spaces, and unconventional venues all require different technical setups.

✅ Stage Design

A basic platform costs far less than a custom-built stage with steps, wings, and LED integration.

✅ LED Screen Requirements

Pricing changes based on:

Screen size
Resolution
Shape (flat wall vs arch)
Content playback needs

✅ Sound & Lighting Complexity

More speakers, microphones, moving lights, and effects = higher cost.

✅ Event Duration

Half-day vs full-day events impact crew hours and equipment rental.

✅ Indoor vs Outdoor

Outdoor events require:

Backup power
Weather protection
Stronger sound systems
Extra rigging

These add to the budget.

Why Full-Service Event Planners Save You Money

Many clients try hiring separate vendors for:

Sound
Lighting
LED
Stage
Crew

This usually leads to:

❌ Miscommunication

❌ Delays

❌ Technical clashes

❌ Higher overall cost

Companies now prefer full-service production teams like Gouden Riche Events because:

✔ One team manages everything

✔ Cleaner setup

✔ Faster rehearsals

✔ Better show flow

✔ Lower coordination stress

We handle your event from planning to teardown, under one roof.

Why Businesses Trust Gouden Riche Events

Gouden Riche Events specialises in:

Corporate events
Awards nights
Gala dinners
Product launches
Exhibitions
Concerts
Weddings

Our services include:

Stage construction
LED screens
Professional sound systems
Lighting design
Technical crew
Site visits & floor planning
Live show management

We don’t sell “packages that fit everyone.”We design solutions based on your venue, audience, and objectives.

How to Get an Accurate Event Quotation

To receive a proper proposal, prepare:

Event date
Venue location
Estimated guest count
Event type
Budget range (if available)

Once shared, Gouden Riche Events will:

Review your requirements
Conduct a site visit (if needed)
Prepare a customised quotation
Advise on technical setup

Simple and transparent.

Looking for an Event Planner in Kuala Lumpur?

If you’re searching for:

Event planner cost in KL
Corporate event production in Malaysia
Gala night setup
Awards night planning
LED screen rental
Sound & lighting services

Gouden Riche Events is ready to support your next event.

We turn empty spaces into immersive experiences, professionally and reliably.

📞 Contact Gouden Riche Events Today

Let us help you plan your next corporate event, gala night, or awards ceremony in Kuala Lumpur or anywhere in Malaysia.

👉 Reach out now for a personalised quotation and technical consultation.